Job Descriptions
Administrative Analyst
DEFINITION
Under the general direction of the Department Director, the Administrative Analyst is responsible to provide advanced administrative support by performing research, statistical and other analytical work including assisting in budgets, contracts, purchase order and invoice processing; perform advanced support to departmental operations including staff reports, special reports, confidential and complex duties, The Administrative Analyst may be required to represent the department in public activities, meetings and facilitate positive relationships with other service areas, agencies or organizations.
This position is assigned to the Management Bargaining Unit for labor relations purposes and is considered exempt under FLSA.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided from the Department Director. The incumbent in this classification is expected to work with minimal direct supervision or assistance in new or when unusual situations arise.
DISTINGUISHING CHARACTERISTICS
The incumbent is expected to demonstrate technical competence while working as a team member and be capable of exercising independent judgement and initiative in a number of confidential and sensitive assignments. The incumbent will, as part of their assignment, supervise others.
ESSENTIAL FUNCTIONS - Duties may include, but are not limited to the following:
Assist in preparation and review of all division(s) operating budgets.
Review and reconcile the departments monthly expenses accounts.
Investigate, analyze, develop and prepare special studies or projects as requested.
Research special issues, problems, and procedures; prepare various written and oral reports for the Department Director regarding special projects, problems and requests.
Compose, develop and submit reports and recommendations for effective adjustment and implementation including staff reports, resolutions and contract management.
Supervise technical or clerical staff.
Models appropriate professional supervisory conduct; maintains appropriate confidentiality of sensitive information; complies with and supports City policies and procedures, labor laws, and MOU provisions.
Perform related duties as assigned.
MINIMUM QUALIFICATIONS
Knowledge of:
Principals and practices of organization, administration and personnel management.
Principles and practices of budget preparation and administration.
Statistical methods and methods of graphic presentation.
Principles and practices of budgeting accounting in a municipal government.
Modern office procedures, methods and computer equipment and word processing and software applications.
Principles and procedures of financial record keeping and reporting.
Technical report writing procedures and grant proposal development
Ability to:
Learn the process and structure of the City of Turlock.
Learn pertinent federal, state and local laws, codes and regulations.
Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Analyze facts and make sound recommendations.
Prepare completed staff work for oral and written communications.
Work with and control sensitive, confidential information.
Estimate and project revenues and expenditures.
Plan, initiate and complete work assignments with a minimum of direction.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative-working relationships in a team environment and with those contracted in the course work.
Utilize word processing, spreadsheet and presentation computer software in an effective and efficient manner.
EXPERIENCE AND EDUCATION
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Three (3) years of increasingly responsible technical, administrative or analytical experience in a public agency.
Education:
Possession of an Associates degree from an accredited college or university with major course work in Business Administration, Accounting, Public Administration, Economics or a closely related field.
LICENSE AND CERTIFICATION
Possession of and the ability to maintain an appropriate, valid California Drivers License as a condition of continued employment.
PHYSICAL REQUIREMENTS
Maintain the following physical abilities: see well enough to read instructions, read fine print, view computer screen, operate vehicles and equipment; hear well enough to converse on the telephone, on the radio and in person, assist customers and program supplies and equipment; use of hands and fingers for use of computer keyboard, copy machine, filing, writing, drive equipment and answering telephones; tolerate extreme fluctuation in temperature while performing essential functions and be able to lift equipment as necessary.